Administrative Clerk I

SUMMARY

Under direct supervision, this individual schedules appointments, gives information to callers, take dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Read and route incoming mail.
•  Locates and attaches appropriate file to correspondence to be answered by employer.
•  Compose and type routine correspondence.
•  Type approximately 40 words per minute.
•  File correspondence and other records.
•  Answer telephone and give information to callers or route call to appropriate official and places outgoing calls.
•  Greet visitors, ascertain nature of business and refer visitors to employer or appropriate person.
•  Make copies of correspondence or other printed material.
•  Prepare outgoing mail.
•  Operate office machines such as a personal computer with word processing and spreadsheet software applications, facsimile machine, calculator, copying machine.
•  Perform any other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None required.

 QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•  Knowledge of office procedures and practices.
•  Knowledge of current computer programs.
•  Ability to type faster than 40 words per minute.
•  Good telephone etiquette.
•  Regular prompt attendance is an essential function of this position.
•  The ability to get along and promote a harmonious working environment with vendors, supervisors, citizens, and co-workers is an essential function of this position.
• Attention to detail for accuracy and completeness
• Discretion and integrity – handling confidential data and maintaining professional standards
• Being able to organize, maintain, and securely handle large volumes of electronic and paper records\

EDUCATION and/or EXPERIENCE

High School, diploma, or general education degree (GED); One to months related experience and/or training preferred;; or equivalent combination of education or experience.

  LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

 MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a valid Louisiana Drivers License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is regularly required to sit; use hands and finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals and disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate.