General Clerk: Cultural Affairs Assistant 

This position falls under temporary status. In accordance with the City of Lake Charles Employee Handbook, 

"Temporary employees do not occupy a budgeted position and are not eligible to receive any benefits provided by the City of Lake Charles. Temporary employees will work less than 30 hours each week."

Salary Level: Start: $10.00 (T10)

FLSA Status: Non-exempt - Hourly 

SUMMARY

Under close supervision, this individual’s responsibilities include performing clerical tasks related to genera l office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Type 30-45 words per minute.

Type correspondence s such as forms, letters, memos, listings and others. Assist in compiling data for reports and other documents.

Maintain or implement filing system.

Operate duplicating machine, facsimile, calculator and all other related office equipment.

Compile and maintain daily, weekly and/or monthly reports.

 Sort and route incoming mail.

Receptionist duties.

Addition Duties Include: 

• Assist with social media management, including content creation, scheduling, and campaigns for Historic City Hall, Central School, and Downtown at Sundown.

• Capture behind-the-scenes photos and videos of installations, events, and daily operations.

• Design basic graphics for stories, posts, and reels.

• Help maintain the social media calendar to ensure timely promotion of all events.

• Brainstorm creative ideas for new content formats, trends, events, programs, and exhibits.

• Support efforts to highlight local talent and reflect the diversity of the Lake Charles community.

• Assist with planning and executing gallery receptions, internal events, exhibit programming, and city-wide events.

• Set up event spaces, including tables, signage, décor, and tech equipment.

• Can lead a guided field trip or group tour with accurate knowledge and positive audience engagement.

• Assist with the installation and deinstallation of exhibitions, including handling artwork, preparing labels, and setting up displays.

Perform any other assigned duties. SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Possess skills in filing and maintaining records. Possess organizational skills.

Knowledge of office procedures and practices. Knowledge of office equipment.

Knowledge of business English and Math.

Must demonstrate the ability to interact professionally with staff, other city employees and the general public.

Possess some computer knowledge.

Regular prompt attendance is an essential function to this position.

The ability to get along and promote a harmonious working environment with vendors, supervisors, citizens, and co-workers is an essential function of this position.

 Additional Qualification includes: 

• The ability to represent the City professionally when interacting with the public
• Creative thinking, organization, communication, problem solving, and attention to detail are extremely important
• Being knowledgeable of all events and exhibits.
• The ability to stay on top of deadlines.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) required; and one to three months related experience and/or training; or equivalent combination of education or experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.   Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid Louisiana Driver's License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to sit. The employee must occasionally lift and/or move up to l 0 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.